HVAC Invoicing Software
You swapped a 3-ton condenser this morning and the homeowner is standing there ready to pay. KaamCam is the HVAC invoicing software that lets you bill equipment plus labor and take the card before you leave the driveway.
Most HVAC invoices die in the truck. You finish a heat pump install, scribble the model number on a work order, and forget to add the line for the surge protector or the second stat until the office reconciles it a week later. By then the refrigerant, the disposal fee, and the two hours of duct sealing are lost money.
Features
- Equipment and labor lines - Bill the furnace, the coil, the copper, the disconnect, and your install hours as separate lines so the homeowner sees exactly what they paid for and your margin is not hidden inside one lump number.
- Photos of the install - Attach the model and serial photo, the nameplate, and the finished lineset to the invoice. When a warranty claim comes in eighteen months later you already have proof the equipment was installed to spec.
- Card payment on the spot - A full system swap can run five figures. Let the homeowner tap or key a card the moment the system fires up, and the deposit hits your account instead of waiting on a mailed check.
- QuickBooks sync - Every paid invoice, refrigerant cost, and disposal fee flows into QuickBooks so your bookkeeper is not retyping work orders at tax time and your seasonal revenue is already categorized.
How it works
- Build the invoice at the unit - Pull the equipment lines and your labor from the job right there beside the condenser. Add the refrigerant by the pound and any parts you swapped during startup.
- Homeowner pays or approves - Hand them the phone. They pay the balance by card, or if the utility rebate covers part of it, they approve the amount and pay the difference.
- It lands in the books - The paid invoice syncs to QuickBooks and the job closes. No stack of carbon copies to enter Friday night.
FAQ
Can I invoice for equipment and labor separately?
Yes. Each line stands on its own, so the condenser, the coil, the copper, the pad, and your install hours are all itemized. Homeowners trust the number more when they can see the furnace price is not marked up 300 percent, and you can flag the equipment as taxable while keeping labor untaxed where your state allows.
How much does it cost?
It is $12 per seat per month, flat, and every feature is included. A two-truck shop with an office manager pays $36 total. There are no tiers that hold card payments or QuickBooks sync hostage, and there is a 7-day free trial with no card required.
Can I bill for seasonal tune-ups quickly?
Save the spring AC tune-up and the fall furnace tune-up as flat-fee templates. When you knock out eight tune-ups in a day, each invoice is two taps: pick the template, snap the filter and capacitor reading, done. No retyping the same 79-dollar line eight times.
Does it handle refrigerant and disposal charges?
Add refrigerant as a per-pound line so a top-off of R-410A is priced by the actual charge, not guessed. Disposal of the old furnace or condenser goes on its own line too. These are the charges techs forget on paper, and forgetting three pounds of refrigerant on every repair adds up fast.
Can I invoice maintenance agreement customers?
Yes. Keep your plan members in the client list and invoice the annual or monthly agreement fee, then invoice any repair that falls outside the covered scope. Photos and paid history stay attached to each address, so when a plan member calls in July you already know what compressor is on the roof.