Landscaping Invoicing Software
It is Friday and 22 mowing stops are done, but half the invoices are still sticky notes on the truck dash. KaamCam is the landscaping invoicing software that bills the whole route from your phone before you unhitch the trailer.
Mowing routes are death by small invoices. Forty lawns at $45 each is easy to under-bill when you are tracking it on a clipboard, and a skipped week or an extra bed cleanup gets forgotten by Sunday. Then the spring cleanup and the mulch job get billed weeks late because they are buried under the weekly grind.
Features
- Bill the whole mowing route at once - Every stop on Friday's route generates its flat-rate invoice in one batch, so 40 lawns get billed while the crew loads the trailer. Skip a rained-out yard and it drops off that week automatically.
- Seasonal contract splits - Bill a full-season mow-and-maintain contract as equal monthly payments from April to November instead of chasing each cut. The client budgets one number and you get paid in winter too.
- Photos on cleanup and install bills - The 30 bags of leaves hauled and the new paver walkway go on the invoice as proof. For a fall cleanup or a hardscape install, the before and after photos justify the bigger number.
- Mulch and material by the yard - Bill mulch by the cubic yard, sod by the square foot, and labor by the hour on one invoice. Delivered 9 yards of black mulch and spread it? The math is done before you leave the driveway.
How it works
- Finish the route or the job - Mark each mowing stop done, or log the mulch yards and cleanup hours on the bigger job. Add photos on the install and cleanup work.
- Batch-send the invoices - The whole route goes out at once at each lawn's flat rate, and the seasonal contracts bill their monthly slice on their own.
- Clients pay by card - Each homeowner taps to pay from their phone, and weekly mow clients can keep a card on file so the route auto-charges every Friday.
FAQ
How much is KaamCam for a landscaping crew?
$12 per seat per month, flat. A two-truck operation with a foreman on each is two seats if only they invoice, or add the crew if they mark stops done. Route batching, seasonal contracts, card payments, and photos are all included. There is a 7-day free trial with no card up front.
Can I invoice a whole mowing route at once instead of one lawn at a time?
Yes. Mark the stops done on Friday and send the whole route in one batch, each lawn at its own flat rate. A yard you skipped for rain simply drops off that week and picks back up next time. Forty $45 lawns get billed in the time it used to take to write three.
How do I bill a seasonal contract so I get paid in the off months?
Set the full-season mow-and-maintain price and split it into equal monthly payments across the contract, say April through November. The client pays the same amount every month whether you cut four times or five that period. It keeps cash flowing when the growth slows and there is less to cut.
Can I bill mulch by the yard and a paver install on the same invoice?
Yes. Put mulch at your rate per cubic yard, the pavers by the square foot, and the labor by the hour, all as separate lines on one bill. Attach the before and after photos of the new walkway so the homeowner sees the value. Bigger install jobs read as clean and itemized as a weekly mow.
Does it work in the field with no signal, and does it sync to QuickBooks?
You mark stops and log yards on the phone at the property, and it sends once you have signal back at the truck. Every invoice and card payment syncs to QuickBooks Online, so the route and the install both land as the right income. Your bookkeeper stops retyping 40 lawns every Monday.