Free Painting Estimate Template 2026
Download a free painting estimate template for 2026, no signup or email required. Pre-filled with real Painting line items. Word, Excel, Google Docs, Google Sheets, or PDF.
About this Painting Estimate template
A painting invoice or estimate hinges on three things: square footage of surface, condition of the substrate (prep needed), and product specification (brand, line, sheen). Pricing is typically per square foot of surface, not per hour.
How to create a Painting estimate
- Download the Painting estimate template above in Word, Excel, Google Docs, Google Sheets, or PDF.
- Add your business name, logo, contact details, and Painting contractor license number to the header.
- Enter the customer name, service address, and the estimate date and number.
- List each Painting line item with a description, quantity, and unit price (see the sample line items below).
- Add applicable sales tax and payment terms, then export to PDF and email it to the customer.
Sample Painting estimate line items
Typical line items on a Painting estimate:
- Surface prep (caulk, patch, prime)
- Interior walls (per sq ft, two coats)
- Trim and doors (per linear ft)
- Premium paint (per gallon)
- Cleanup and touch-up
Not sure what to charge? Use the free job cost calculator to price labor, materials, and margin before you send the estimate.
Download formats
- Word (.doc) - opens cleanly in Microsoft Word 2016 and newer
- Excel (.xls) - opens cleanly in Excel 2003 and newer
- Google Docs - download the .doc and upload to Google Drive, which converts automatically
- Google Sheets - download the .xls and upload to Google Drive
- PDF - print-ready format that locks the layout for emailing
- CSV - plain text for spreadsheet programs and bookkeeping imports
What every Painting estimate should include
- Square footage of each surface type
- Paint product manufacturer, line, and sheen
- Number of coats applied
- Prep scope (caulk, patch, prime)
- Color name and color code for each room
Get paid faster
A template gets the estimate out the door, but you still chase the check. Set clear payment terms (net 15 is common for painting work), accept card or bank payment, and send a reminder if it goes unpaid. KaamCam estimates include an online payment link and update to paid automatically. See pricing.
Frequently asked
How do painters charge: by the hour, by the room, or by the square foot?
Most professional painting contractors price by the square foot of surface, then convert internally to hours for crew planning. Square-foot pricing is the easiest format for customers to understand and compare bids.
How do I create a Painting estimate?
Download the free Painting estimate template, add your business details and license number, enter the customer and service address, list your Painting line items with quantity and unit price, then add tax and payment terms and export to PDF. Or build one in KaamCam in under two minutes with your saved customers and pricing.
Is this Painting estimate template free?
Yes. The Painting estimate template is completely free to download in Word, Excel, Google Docs, Google Sheets, or PDF. No signup, email address, or credit card is required.
Can I edit the Painting estimate template?
Yes. Open the Word or Excel file in Microsoft Office, or upload it to Google Drive to edit in Google Docs or Google Sheets. Replace the sample line items with your own Painting pricing, add your logo and license number, then save or export to PDF to send to the customer.
Do I need my license number on a Painting estimate?
In most US states a Painting contractor must show the contractor license number on invoices and estimates, and it speeds up permit and inspection sign-off. The template has a dedicated field for it.
Painting Estimate Template vs KaamCam
A static template gets you a one-off document. KaamCam stores customers, line items, license numbers, tax rules, and warranty terms once. Build a new estimate in under 2 minutes from the truck or the office, with digital signatures included, for $12 per seat per month. Start a 7-day free trial.
Looking for the other Painting document?
Painting Invoice Template, or browse all free contractor templates.